Reconcile the car with the accepted offer
Match the original version and vehicle reference to the final proposal, including any accepted substitute. For multiple units, keep a separate record for each car. The quotation guide explains the importance of that distinction. Do not rely on one batch description when the receiving team may need to investigate a specification or condition question affecting only one vehicle.
Review the completed preparation
Compare the agreed work with the completion evidence and record any remaining exception. If a further check was required, retain its outcome and limitations. Link the final condition to the earlier inspection findings rather than replacing them with a general assurance. This allows the buyer to understand what changed, who reported it and whether the accepted concern has actually been addressed.
Count keys and supplied accessories
List the items included with each vehicle and clarify where separately packed items are placed. Record any missing or excluded item before release. For documents, agree the expected set and delivery method with the relevant parties for the actual transaction. Avoid assuming a universal document list or placing unnecessary personal information in widely shared condition photographs and packing records.
Record digital preparation and limitations
Confirm any agreed supported reset or account-related preparation without recording passwords in the handover pack. Keep regional restrictions or unverified features visible. The digital-function review distinguishes demonstrated functions from assumptions about overseas services. That information helps the receiving dealer avoid treating a known limitation as a new delivery fault and provides a starting point for an appropriate support enquiry.
Give the receiving team a usable comparison
Provide dated release photographs, identifying references, the accepted item list and a route for raising discrepancies. The receiving team should be able to repeat the relevant checks and report differences through the agreed process. A useful pack supports that comparison but does not remove transport risks or replace the responsibilities established between the parties for the shipment and transaction.
A practical dealer request
Use the same reference on the car’s photographs, key record and preparation sheet. If an accessory travels separately, note where it is packed and which vehicle it belongs to. This is particularly useful for a dealer shipment containing similar exterior colours.
Ask the receiving team to use that reference when reporting a discrepancy and include clear arrival evidence. A traceable report makes follow-up more efficient than an unlabeled image or a message that does not identify which vehicle or supplied item is involved.